aniquablog

Analyzing Scope Creep

For this week’s blog assignment, we were tasked with writing a personal or professional experience in which we experienced scope creep. The situation in which scope creep occurred was installing air conditioning in the church. The project is still ongoing. The church that I attend have been trying to get air condition installed. Now that a committee was formed, they had an assessment done to get an estimate for the air condition. Although an estimate for the air condition was given as well as another estimate including other items to enclose the building to keep the AC circulating inside, there were some things that were left out and should have been communicated to the team.

Now that we have an estimate of how much it would cost for the installing of the air condition and enclosing the building, the Property Committee failed to inform the team that there are some additional repairs that need to be addressed before the project could start. This is where the lack of communication came in. There was talk about getting air condition installed for the church for some time and the person that is the chairperson of the Property Committee failed to provide that piece of information. That will put the project at a standstill until those repairs have been dealt with.

If I had been in the position of managing the project, I would have been in contact with the chairperson of the Property Committee, seeing that that specific team should be aware of any repairs that could possibly prevent the project from being executed. When I enrolled in the Instructional Design and Technology program at Walden, my very first class emphasized on the importance of communication. I would have had a communication plan in place as well. Another thing that I would have done would be to have a contingency plan. Dr. Stolovitch mentioned that you should create a contingency budget of 20% (Laureate Education, n.d.). This would be a great idea just in case any unexpected issues may occur. I think that if these components were involved from the beginning, then maybe the project would not currently be at a standstill.

Resource:

Laureate Education, Inc. (Executive Producer). (n.d.). Creating a Resource Allocation Plan [Video file]. Retrieved from https://class.waldenu.edu

 

3 Comments »

Project Scheduling and Estimating Activity Duration

I was assigned to conduct a search for resources that would aid in planning an ID project schedule. It is very important to have a project schedule and estimate the amount of time on each task so that you can stay on task and be able to deliver the end product at the set due date.

The first resource that I found was from a blog and it is called 7 Best Practices for Project Scheduling. This post just give you a few tips on what to do when developing a project schedule. I think that this would help anyone that is new to project management. Since I am new to project management, I found this site quite helpful. It gives me an idea of the thing I should do and consider when developing a project schedule. The site also has a software called Intelligent Scheduling in which you can create and edit your project schedule at any time. The site also provides video about the software as well.

The second resource that I found focuses on three methods you can use to estimate activity duration. The three methods are analogous estimating, parametric estimating, and three point estimates. Out of the three, the most accurate one is the three-point estimate in which it uses three estimates to calculate the average value of the activity duration. I think that by using this method, you will give the team enough time to complete the activities for the project. This method works best because you are coming up with three times: one in which you give the time taken to complete an activity in most cases,  the second time is the time it takes to complete the activity in the most favorable cases, and the third time is the time it takes to complete the activity in the worst case scenario. With this method, it should give you enough time to complete the project in the event a problem or change occurs.

Resources:

https://pmstudycircle.com/2012/06/three-tools-estimate-activity-duration/

http://www.projectinsight.net/blogs/project-management-software-implementation-and-user-adoption-tips/best-practices-for-project-scheduling

2 Comments »