aniquablog

Analyzing Scope Creep

on February 17, 2017

For this week’s blog assignment, we were tasked with writing a personal or professional experience in which we experienced scope creep. The situation in which scope creep occurred was installing air conditioning in the church. The project is still ongoing. The church that I attend have been trying to get air condition installed. Now that a committee was formed, they had an assessment done to get an estimate for the air condition. Although an estimate for the air condition was given as well as another estimate including other items to enclose the building to keep the AC circulating inside, there were some things that were left out and should have been communicated to the team.

Now that we have an estimate of how much it would cost for the installing of the air condition and enclosing the building, the Property Committee failed to inform the team that there are some additional repairs that need to be addressed before the project could start. This is where the lack of communication came in. There was talk about getting air condition installed for the church for some time and the person that is the chairperson of the Property Committee failed to provide that piece of information. That will put the project at a standstill until those repairs have been dealt with.

If I had been in the position of managing the project, I would have been in contact with the chairperson of the Property Committee, seeing that that specific team should be aware of any repairs that could possibly prevent the project from being executed. When I enrolled in the Instructional Design and Technology program at Walden, my very first class emphasized on the importance of communication. I would have had a communication plan in place as well. Another thing that I would have done would be to have a contingency plan. Dr. Stolovitch mentioned that you should create a contingency budget of 20% (Laureate Education, n.d.). This would be a great idea just in case any unexpected issues may occur. I think that if these components were involved from the beginning, then maybe the project would not currently be at a standstill.

Resource:

Laureate Education, Inc. (Executive Producer). (n.d.). Creating a Resource Allocation Plan [Video file]. Retrieved from https://class.waldenu.edu

 

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3 responses to “Analyzing Scope Creep

  1. JacobTWebb says:

    Hi Aniqua,

    The lack of communication seems to be a common issue among projects. I wasn’t surprised when I started reading your post. I think having a communication plan in place at the start of a project and also reaching out to the various stakeholders to get input on a project is most helpful. The more people involved, the more perspectives you can get. With the additional input, you will have a higher chance of discovering obstacles that might delay or prevent the project from being completed.

    Sincerely,

    -Jake

    Like

  2. Ryan Wiley says:

    Hi Aniqua,
    This is a great example of what can happen when nobody takes control of a situation. I also think that it highlights the importance of having a written plan of what needs to be done. If the plan, and all of its steps, would have been written down and shared somebody may have brought up the repairs right at the beginning, and then they could have been added to the to do list, avoiding some of the frustration. Good luck getting your A/C!

    Ryan

    Like

  3. Aniqua,

    It appears that your project suffered from a lack of communication. This happens all to often in many industries. Dr. Troy Achong stated “Communicating with stakeholders and engaging them is an art. Everyone involved in a project has an agenda. Their agenda is likely to be different from yours. The outcome may be the same but what everyone wants to accomplish through the project may be very different. Communicating becomes this thing that becomes bigger than the project” (Laureate, n.d.). Bridging the communication cap directly impacts and dictates whether you will be able to deliver on the promises or objectives of the project.

    Reference:

    Laureate Education, Inc. (Executive Producer). (n.d.). Practitioner voices: Strategies for working with stakeholders [Video file]. Retrieved from https://class.waldenu.edu

    Like

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